How we use your information

1. Who Is Responsible for Your Information

Sylvan Golf Partners LLC, doing business as The Hideout Golf Club, is responsible for the information described in this notice. Our mailing address is 4101 Charlotte Ave, Ste A40, Nashville, TN 37209. Privacy questions and requests may be sent to e@hideoutgolf.club.

2. Information We Collect

We collect information you submit, including your name, email address, phone number, ZIP code, golf goals, improvement obstacles, approaches you have tried, willingness to invest, desired timing, decision-making needs, tour interest, optional written response, and your acceptance of the Official Rules and this notice.

We may also collect the source or campaign that brought you to the site, referring page, campaign parameters, page and form interactions, approximate device or network information used for security and duplicate prevention, tour-booking details, and email delivery, open, click, failure, and unsubscribe events where supported.

3. How We Use Information

• Administer the Promotion, validate entries, prevent duplicate or fraudulent submissions, conduct the drawing, and contact and verify a potential winner.
• Deliver the seven-day Winter Transformation series and relevant Hideout and Profectus communications described at entry.
• Respond to questions, provide tour options, and prioritize appropriate membership follow-up.
• Measure landing-page, campaign, email, lead-quality, tour, and membership performance.
• Maintain unsubscribe choices, protect the website, troubleshoot errors, enforce the Official Rules, and comply with legal, tax, accounting, and regulatory obligations.

Qualification answers are used for sales prioritization only. They do not affect eligibility or drawing odds.

4. Entry and Email Consent

When you check the required acceptance box and submit an entry, you agree to the Official Rules and this notice, certify that you meet the eligibility requirements, and consent to receive the seven-day Winter Transformation email series and relevant Hideout and Profectus offers.

You may unsubscribe from promotional emails at any time by using the unsubscribe link in an email. Unsubscribing does not cancel your entry or change your drawing odds. We may still send entry confirmation, winner notification, verification requests, changes to the Promotion, and other communications reasonably necessary to administer the Promotion.

5. How We Share Information

We may share relevant information with Profectus Golf for prize fulfillment and the communications described at entry. We also disclose information to vendors that help us provide hosting, database storage, security, analytics, email delivery and measurement, tour scheduling, customer support, and professional legal, accounting, or technical services.

These providers receive information only for the services they perform for us and are expected to protect it appropriately. We may also disclose information when required by law, to protect rights or safety, to investigate fraud or misuse, or as part of a business transaction involving Sylvan Golf Partners LLC. We do not sell entrant information.

6. Retention

We generally retain entrant and lead information for up to 24 months after the Promotion ends. Winner verification, prize, membership, tax, legal, and accounting records may be retained longer when reasonably necessary. We also retain limited unsubscribe-suppression information so we can honor your email preference. Information associated with someone who becomes a member may be maintained under the applicable membership records and policies.

7. Security

We use reasonable administrative, technical, and organizational safeguards designed to protect information from unauthorized access, loss, misuse, alteration, or disclosure. No internet transmission or storage system can be guaranteed completely secure.

8. Your Choices and Requests

You may unsubscribe from promotional email using the link in any promotional message. You may also contact e@hideoutgolf.club to ask about, correct, or request deletion of your information, subject to identity verification and records we must or are permitted to retain. We will consider and respond to applicable privacy requests as required by law.

9. Age Restriction

The Promotion is limited to eligible adults age 18 or older. We do not knowingly collect Promotion entries from children.

10. Changes to This Notice

We may update this notice to reflect changes in the Promotion, our practices, or applicable requirements. The effective date and consent version at the top identify the applicable version. Material changes affecting submitted entries will be communicated when reasonably required.

11. Contact Us